When to Send Real Estate Thank You Notes (And Ways to Say Thanks)

9/15/2021

Learn when to send real estate thank you cards with sample wording you can use on your correspondence. Plus, get tips on how to save time and money by using a greeting card service designed for professional business services.

Real Estate Thank You Cards

By now you know that sending personalized greeting cards provides a vital boost to your real estate marketing. You also know handwritten cards can have a positive impact on your business. They not only boost customer loyalty and build relationships, but they can also help you generate referrals.

What you might still be struggling with, however, is when to send out thank you cards or what to say. This post details when to mail out real estate thank you cards and includes sample messages you can use when writing your notes. You’ll also find guidance on how to compose your own personal letter to clients. Plus discover the best way to create and send custom real estate thank you cards – with a gift!

When to Send Thank You Notes for Real Estate Clients

There are numerous reasons to thank your customers and prospects. But exactly when should you send thank you cards to clients? Following are the top reasons to thank your consumer base:

Thank clients for referrals. Referral thank you cards help to strengthen your business relationships and ensure the door to repeat business stays open.
After a listing presentation. Let prospects know you appreciate their time after giving an interview or listing presentation. This helps you stand out from other agents and REALTORS® whether your client is someone you just met or an old friend.
For new listings. Your customers are important to your business. Therefore, you want to thank home sellers for trusting you with their listing. This is not just an appropriate gesture. It also reassures your clients they made the right decision when they chose you to represent them.
Thank clients for their purchase. Buying a new home is a big step. Therefore, it’s vital to thank buyers for their purchase once they close on a home. Send a thank you note with a small gift inside offering both your appreciation and congratulations. (You can also send a happy closing day card!)
For services rendered. As a real estate professional, you work not just with clients, but with other businesses that provide services vital to your industry. Don’t forget to let these individuals know that you appreciate their time and service, and you may see referrals from them down the road.
Home anniversaries. That first-year home anniversary is an exciting time to celebrate. Remind past clients that you’re still available to assist them while also re-establishing the relationship. This is also a great way to get new referrals.
Thank prospects for their time. Even if you don’t get a listing, it’s important to remain professional. Thanking prospects for their time, even if you weren’t hired, shows a level of dedication and professionalism that ensures you’re remembered in the future.
After a showing. Sending a thank you after a showing reinforces customer confidence. It also improves interaction and opens the door to a strengthened relationship – one that could mean referrals down the road.
Thank homeowners selling their own home. While you may not make commission off homes for sale by owner, they can lead to new business in the future. Therefore, it can be useful to thank sellers for allowing them to show your clients their house. If they become frustrated with the process and need help, it could land you a new customer.

What to Say in a Real Estate Thank You Note

Phrasing messages to clients can be difficult. However, there is an easy formula you can use when crafting your notes. Here are some guidelines to assist you in writing meaningful correspondence to both prospects and customers:

Let your clients know you appreciate the confidence they placed in you.
Include congratulations or a thank you depending on the service you provided.
Inform them that you’d love to work with them again and that your services are always available. (You can also mention referrals if the situation is appropriate.)
Include your contact information within the card so it’s easy to find.

Samples of Real Estate Thank You Card Messages

If you aren’t sure what to write in your cards, you can copy or adapt one of these real estate thank you note samples:

Thank you so much for the opportunity to assist you with your real estate needs. I appreciate your willingness to allow me to share the benefits of partnering with me and my company. My goal is to combine a quality experience with excellence in service to achieve your goals. I look forward to proving my dedication should you choose me to list your home through my agency.

Thank you so much for the opportunity to assist you with your real estate needs. I appreciate your willingness to allow me to share the benefits of partnering with me and my company. My goal is to combine a quality experience with excellence in service to achieve your goals. I look forward to proving my dedication should you choose me to list your home through my agency.

I’m thrilled to be part of your search for a new home. It’s an honor to assist you through this exciting process. I can’t wait to get started! Please feel free to reach out if you have any questions or need help at any point throughout this transition. Thanks again for trust in helping you reach your dreams!

I can’t wait to get work helping you find your new dream home. I remain dedicated to the process of not only finding the perfect house for your family, but also to ensuring your move goes as smoothly as possible. Thank you so much for trust in me as we navigate your journey into homeownership.

I’m beyond thrilled to have the opportunity to meet with you and show you homes. Rest assured I’ll do my absolute best to find exactly what you’re looking for. I can’t wait to locate the perfect space for your dreams to grow. I look forward to our continued relationship throughout this important journey. Thanks again!

Thank you for the chance to show your amazing home to my client. I appreciate your time and wish you the best of luck getting it sold. Should you run into challenges or need assistance from a real estate professional, don’t hesitate to reach out. I’m happy to demonstrate how I can help you with the process should the need arise.

I just wanted to send you a quick note thanking you for taking the time to review my services. While I was unable to convince you of the benefits of working with me, it was a pleasure to meet you. My goal is to provide the best service and stay on top of new developments and changes within the market. Therefore, please know that if you ever require my services in the future, I’m happy to assist you should the need arise.

Other Ways to Say Thanks

For more ways to say thank you to clients, be sure to check out sample copy you can use for the following situations:

How to Send Business Thank You Cards

You can send out thank you cards the old-fashioned way. You drive to the store, pick out a card, then write out the card. Suddenly you realize you need stamps. So, you head out to the post office, buy stamps, and finally mail out your note. Or you can save a ton of time and use a greeting card service for your business needs.

Minute Mail Gifts allows you to mail out custom real estate thank you cards in about a minute! And for less than if you were to shop for a card in person. This service is convenient, fast, and easy to use. You can send or schedule personalized notes on the go from anywhere you have access to the internet. So, it’s an incredible time saver.

And, because you can also include a keepsake gift to mailed with your card, it’s the best way to send business thank you cards.

Not only does our two-in-one handwritten greeting card and gift service provide greater impact than other services, but there’s also no subscription required. Send as many or as few cards with a gift as you like each month. All for about $5 each directly from a computer or mobile device. Learn more about Minute Mail Gifts here. Or try it now!